|
Present: Barbara Cockburn (Chair)
Amos Kaye (Vice Chair)
Anne Kaye
Mary Horn
Edward Stirk
Peter Goldthorpe
Lynn Goldthorpe (Secretary)
Denise Hudson
Stacey Hudson
1. Apologies
Apologies were received from Darren Rothery. Apologies received from Mary Smith together with letter of resignation.
It was noted that Mary Smith was a valued member of the Committee and the Committee agreed that a letter of thanks be sent to Mary Smith. Lynn Goldthorpe to prepare letter and send.
2. Minutes of Meeting Held on 3rd March 2009
The minutes of the meeting held on 31st March, 2009 were accepted as a true record and approved. Signed off Barbara Cockburn Chair.
3. Matters Arising:
a) Health and Safety – Risk Assessment
Some minor amendment to the Risk Assessment document also Lynn Goldthorpe to compare with the Health & Safety Policy Statement ensuring Risk assessment meets the requirements.. Lynn Goldthorpe to have available for next meeting.
Copy of Risk Assessment to be available for the Cleaner to read and Sign.
b) Web site - Progress
DPCA website now up to date with the current minutes and future event i.e. Gala. It was agreed that the 25 euro fee be paid to change registration contact details to Pete Goldthorpe as he is the person managing the web site. Pete also agreed to ensure that the 31st March, 2009 minutes be uploaded to the web site.
c) Removal of Out of Date Information on Notice Board (i.e . outside event board)
All out of date information has been removed.
Pete Goldthorpe agreed to have prepared letter to advertise Gala.
4. Treasurer’s Report
Apologies had been received from Darren Rothery - Treasurer report to year end 31st March, 2009 had been delivered to meeting for approval.
It was agreed that each committee member read the report and discuss at next meeting.
Independent Audit at a cost of £30.00 was carried out and presented at the April meeting.
5. Gala/2009 Diary of Events
Raffle ticket format agreed Lynn Goldthorpe to arrange print and distribute at next meeting..
Mountain Rescue contacted by Barbara Cockburn and agreement sought to attend Gala 2009.
Bouncy
Castle – Insurance agreed to use of bouncy castle at an additional cost of £21.00 together with some operating terms. Committee agreed to pay the additional cover. Lynn Goldthorpe to arrange.
Lynn/Pete Goldthorpe to arrange bouncy castle.
Lynn Goldthorpe to prepare a list of Raffle Prizes for next meeting.
Philip Holmes – Ice Cream to be approached by Barbara Cockburn to be present at Gala
Barbara Cockburn to contact other committees using the DPCA facilities, i.e. Youth Club, Senior
Citizens and DPC to seek support of bodies for the Gala Day.
Barbara Cockburn to contact Dance Team and Pony Club for demonstration during the Gala.
Barbara Cockburn to contact Mrs Dickinson Longley Farm to ask if she would be willing to open
Our Gala.
Mary Horn agreed to prepare Doll Cake for Gala, name the Doll.
Beat the Goalie – Lynn Goldthorpe to contact 3 Niners to hire the Goalie inflatable.
Play your cards right
Bacon and Egg
Guess the number of sweets in the jar
Prize bingo
6. Booking
Several bookings have been arranged.
7. Priority Maintenance Schedule
It was agreed by the committee to allow Peter Goldthorpe the authority to sort the remaining items for the Electrical Safety Certificate. A cost of £150-£180 was agreed for the company to provide the certificate. Work to be carried out next week. Pete to arrange inspection. It was agreed to replace one of the outside lights at a cost of around £100.00.
As soon as the electrics are sorted consideration then needs to be given to the external condition of the building.
8. Any Other Business
An additional meeting was agreed to iron out the Gala 2009, prepare a to do list, with items, what
needed, who responsible and by when. Date 12th May, 2009 7.00 p.m.
9. Date and Time of Next Meeting
The next meeting will be held on Tuesday 2nd June, 2009 at 7.00 p.m. in The Parish Community Centre.
There being no further business, the meeting ended at 9.10 p.m.
|
